Make sure to read these before you make a booking:-
MAKE SURE TO READ BEFORE MAKING A HIRE APPLICATION:_
Groby Village Hall - Conditions of Hiring
The person by whom the agreement is signed shall be considered the hirer. Hirers must be over 18.
The starting and finishing times of the hire shall be agreed to at the time of booking and shall be strictly adhered to and the period between such times shall be known as the
‘hiring period’, Setting up and tidying away must be included in this time. The hirer shall, at the end of the hiring period, leave the premises in a clean and orderly state. .
The right of entry to any part of the premises is reserved to all members of the Management Committee and any Police Officer during the hiring period. Music for all dances
and all parties, social functions shall cease by 11.00pm and the premises cleared by midnight. Stiletto heels are not to be worn due to damage to wooden floors.
You must not use the premises (including the car park, for any) for any purpose other than that described in the Agreement and must not sub-hire or use the premises or allow
the premises to be used for any unlawful or unsuitable purpose or in any unlawful way nor do anything or bring on to the premises anything which might endanger the
premises or render invalid any insurance policies
The hirer shall at all times comply with the safety regulations in respect of numbers attending functions (100 main hall, 30 coffee lounge/committee room, 20 Waldrom Room), You need to be aware of the placing of fire extinguishers, emergency exits, emergency lights, instructions etc, imposed by the Fire Prevention Officer. No naked lights except birthday cakes to be lit and these need to be away from smoke
You must comply with all conditions and regulations made in respect of the premises by the Local Authority, the Licensing Authority, particularly in connection with any event
which constitutes regulated entertainment, at which alcohol is sold or provided or which is attended by children
No dogs except assistance dogs are allowed on the premises.
The hirer shall ensure that good order is kept throughout the hiring period and that the premises are used in a responsible manner. If any damage occurs the hirer shall be
liable for the cost of repairs and/or reinstatement.
In the event of a booking by a person or organisation not being a constituent body of the Groby Hall Village Management Committee and in any event when a licensed bar is
required or alcohol is supplied or consumed, the hirer shall, before the event pay a deposit of £100 to cover any breakages, damage, acts of vandalism or extra cleaning
required, which may occur during the hiring period. This will be refunded to the hirer provided no damage, breakages, acts of vandalism or extra cleaning is required that
occurred during the hiring period. A £100 damage deposit will also be required for all parties and large events.
You must restrict children from viewing age-restricted films classified according to the recommendations of the British Board of Film Classification. You must ensure that
you have the appropriate copyright licences for film. This Agreement confers the required permission on you. (The Deregulation Act 2015 requires you to have our written
permission to show a film).
No excisable liquor shall be sold on the premises, unless a Justices’ Licence for the premises is in force during the hiring period and no excisable liquor shall be sold,
supplied or consumed on the premises during the hiring period without the consent of the Management Committee.
You must comply with the prohibition of smoking in public places provisions of the Health Act 2006 and regulations made thereunder. You should ask any person who
breaches this provision to leave the premises. You must ensure that anyone wishing to smoke does so outside and disposes of cigarette ends, matches etc. in a tidy and
responsible manner, so as not to cause a fire.
9.Betting and Gaming
You must ensure that nothing is done on or in relation to the premises in contravention of the law relating to gaming, betting and lotteries.
10. First Aid Box
Make sure you are aware of the location of the first aid box (in the kitchen) and inform our caretaker if anything needs replacing- 07423 339633
Be aware _of the importance of any fire doors and of closing all fire doors at the time of a fire. In advance of any activity whether regulated entertainment or not you must
ensure that all escape routes are free of obstruction and can be safely used for instant free exit. Check any fire doors are not wedged open. And that there are no fire-
hazards on the premises.
12.Outbreak of Fire
You must call the Fire Service to any outbreak of fire, however slight. In the event of a fire raise the alarm by informing everyone in the building — phone the fire
brigade or ensure someone is — evacuate the building by the shortest safe route — do not pass the fire —it is essential that any less able or injured people or
children are taken from the building — assemble at the ‘fire assembly point’ next to the pedestrian exit gate on Leicester Road or an area of safety away from the
building — consider using the appropriate fire extinguisher to extinguish the fire but do not put yourselves or others at risk if possible raise the alarm with the
neighbouring properties informing them that there is a fire. Make sure everyone is accounted for — inform the fire brigade if someone is missing or inside the
building. Make sure you are aware of the location of fire extinguishers.
13.Safequarding Young People, Children and Vulnerable Adults
You must ensure that any activities (other than parties where parents are the hirers) for children, young people and other vulnerable adults are only provided by fit and proper
persons in accordance with the Safeguarding Vulnerable Groups Act 2006 and any subsequent legislation. When requested, you must provide us with a copy of your
Safeguarding Policy and evidence that you have carried out relevant checks through the Disclosure and Barring Service (DBS). The hirer shall ensure that any activities for
children under 8 years of age comply with any legislation current at the date of the hiring. Youth organisations using the Village Hall must have adequate adult supervision.
Hirers need to be aware that facilities such as the toilets might be shared with other groups and users and that appropriate supervision/arrangements should be made.
No copyright dramatic or musical work shall be performed or sung without the licence of the owner of the copyright, and the hirer shall indemnify the owners, the Management
Committee, and each member thereof against any infringement of the copyright which may occur during the hiring period, and against any litigation which may arise from
such infringement.. The conditions attached to the Music, Singing, Dancing Licence for the premises shall be duly observed. A copy of the licence is on display in the entrance
to the hall, and the hirer shall be deemed to have had notice of such conditions. The playing of recorded music is allowed and covered by our PRS licence.
You must ensure that any electrical appliances brought by you to the premises and used there are safe, in good working order, and used in a safe manner in accordance with
the Electricity at Work Regulations 1989. You must ensure that no unauthorised heating appliances are used on the premises when open to the public without our consent.
You must not use portable liquefied propane gas (LPG) heating appliances .
Highly flammable substances are not to be brought into or used in any part of the premises.
No internal decorations of a combustible nature (e.g. polystyrene, cotton wool) are erected without our consent.
No flags, emblems, placards or advertisements shall be displayed inside or outside any part of the premises without the previous consent of the Management Committee and
the hirer shall, in any event, remove all such items at the end of the hiring period. No placards, decorations, advertisements, stage scenery and effects shall be mounted or
displayed inside any part of the premises if the displays may expose the premises or any part thereof to a risk of fire, and, in any event the hirer shall remove all the above at
the end of the hiring period.
No bolts, tacks, nails or screws etc, shall be attached to or driven into any part of the premises or the fixtures thereof nor shall any placards or advertisements or other articles
be attached or fixed thereto. Sellotape and blu-tak may be used.
Neither the owners, the Management Committee nor any member thereof shall be responsible for any loss or damage to any property arising out of the hiring, nor for any
loss, damage or injury which may be suffered to any person or persons resorting to the premises during the hiring period arising from whatever cause whatsoever, or for any
loss due to any breakdown of machinery, failure of the electricity supply, leakage of water, or of gas, fire , government restrictions or Act of God, which may cause the premises to be temporarily closed, or the hiring interrupted or cancelled, and the hirer shall indemnify the Management Committee and the owners against any which may arise out of the hiring or which may be made by any person resorting to the premises during the hiring period in respect of any such loss, damage or injury.
When using the WiFi service you agree at all times to be bound by the following provisions: (i) not to use the WiFi service for any of the following purposes: (a) disseminating
any unlawful, harassing, libellous, abusive, threatening, harmful, vulgar, obscene or otherwise objectionable material or otherwise breaching any laws; (b) transmitting
material that constitutes a criminal offence or encourages conduct that constitutes a criminal offence, results in civil liability or otherwise breaches any applicable laws,
regulations or code of practice; (c)interfering with any other persons use or enjoyment of the WiFi service; or (d) making, transmitting or storing electronic copies of material
protected by copyright without permission of the owner; (ii) to keep any username, password, or any other information which forms part of the WiFi service security procedure
confidential and not to disclose it to any third party.
Availability of WiFi Services (i) Although we aim to offer the best WiFi service possible, we make no promise that the WiFi service will meet your requirements. We cannot
guarantee that our WiFi service will be fault-free or accessible at all times. (ii) It is your responsibility to ensure that any WiFi enabled device used by you is compatible with
our WiFi service and is switched on. The availability and performance of our WiFi service is subject to all memory, storage and any other limitations in your device. Our WiFi
service is only available to your device when it is within the operating range of the router in the coffee lounge.. (iii) We are not responsible for data, messages, or pages that
you may lose or that become misdirected because of the interruptions or performance issues with our WiFi service or wireless communications networks generally. We may
impose usage, or service limits, suspend service, or block certain kinds of usage in our sole discretion, to protect other users of our WiFi service. Network speed is no
indication of the speed at which your WiFi enabled device or our WiFi service sends or receives data. Actual network speed will vary based on configuration, compression and
If you wish to cancel the booking before the date of the event and we are unable to conclude a replacement booking, we may, in our complete discretion, return the
deposit or require payment of the hire fee. We reserve the right to cancel this Agreement by giving you written notice in the event of: (i) the premises being required for
use as a Polling Station for a Parliamentary or Local Government election or by-election; (ii) our reasonably consideration that (a) such hiring will lead to a breach of
licensing conditions, if applicable, or other legal or statutory requirements. (b) unlawful or unsuitable activities will take place at the premises as a result of this hiring; (iii)
the premises becoming unfit for your intended use; (iv) an emergency requiring use of the premises as a shelter for the victims of flooding, snowstorm, fire, explosion or
those at risk of these or similar disasters. In any such case you will be entitled to a refund of any deposit already paid, but we will not be liable to you for any resulting direct
or indirect loss or damages whatsoever
This Agreement constitutes permission only to use the premises and confers no tenancy or other right of occupation on you.
For regular bookings an invoice will be sent out at the end of the months and the hire fees must be paid within 31 days.,
The emergency contact for the hall is 07423 339633